New Data Analysis Capacity!

Posted by Matthew Thomas

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matthew-thomas-2.jpgDesign Group International recently increased its capacity for data analysis to better assist organizational leaders in surfacing otherwise-hidden aspects of their transformation process. We made an investment in software used by researchers worldwide that assists with analyzing and visualizing data from a variety of non-numerical formats: textual, graphics, audio, video, relationship, and so on. I'm excited to say that I have received extensive training on how to use the software and I have completed my first client-based project using it.


Like what you're reading? Subscribe Now! As an organization undergoes transformation, we find that the issues that first bring a client to us aren't the real drivers of the need for organizational change. This software empowers us to be able to bring together organizational information from a variety of sources - including surveys, focus groups, interviews, photographs, audio recordings, and videos. We can then pull the themes out that surface in the various formats. The themes that emerge, and the relationships between them, can then help us collaborate with our clients to recommend action steps and priorities to help move the transformation forward.


(Related: Developing Client-Centeredness)


I would be glad to walk you through what the software can do with some sample data. Feel free to e-mail me to set up a quick tour and see how we might put this tool to use for your organization! E-mail Matt Thomas

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Topics: Matthew Thomas, data management, NVivo

Organizational Design: E-mail Marketing Pitfalls

Posted by Matthew Thomas

A few years ago, I signed up for a rewards card with a nationally-known big-box retailer. As one of the conditions of the card sign-up, I had to give an e-mail address so they could contact me with information about my (hopefully accumulating) rewards points.  However, this also linked me into their database to receive regular marketing e-mail from this retailer. At first, the marketing e-mails came periodically, with most of the communication being about the rewards. After a while, though, the stream of marketing e-mail deepened to near-flood level, so that of late, the messages had become a daily occurrence. 

This practice, over time, began to change my attitude toward this retailer. While this retailer is still the only one of its type in my area, and while I have chosen it over other options when I lived elsewhere, the daily e-mail marketing became like a steady drip – something that gets in your head and starts to raise your blood pressure. I began to resent the rewards card for the near-spam I kept receiving in my inbox.

So what to do? I decided to take myself off the e-mail list, no matter what it did to the not-accumulating-very-fast-rewards, just to put an end to the constant sales pestering. To my surprise, the unsubscribe form I got to from the link in the bottom of one of the innumerable e-mail messages stated that it could be up to ten days to get off their list.

Ten days? Seriously?

In those ten days, my attitude toward the retailer didn’t improve. It actually plummeted, if I may be honest. The inability for me to turn the barrage off left me feeling even more frustrated and powerless.

I used to go into their store and browse a bit when I needed to shop for stuff they carried, looking at their gadgets (it’s a gadget-y kind of place). Now, my frustration level with them is high enough that I only go in there when they are the only place I can get what I need, and then I’m in there only long enough to get in, find the widget, and get out: no lingering, or “while-we’re-here-ing”. Not something a marketing department was hoping for from their campaign.

There are lots of takeaways from this experience, but here are a few that the Sustainable Vision readers might find most useful:

  1. People like managing their own data.  If I have to give out my e-mail address, (which I always bite my lip and think long and hard about, or give an address that I don’t check often, if at all), I want to be able to have control over the flood of messages.
  2. It’s not an all-or-nothing proposition. Another smaller, boutique retailer offered a rewards card, which resulted in a similar volume of e-mail. However, when I went to unsubscribe, they gave me options as to how much I wanted to hear from them. I selected once-monthly messages (because they didn’t give quarterly as an option, but oh well), and they actually rose in my esteem, and my frustration level with them dissipated.
  3. Response time is essential.  Most people I talk to only unsubscribe from a marketing e-mail list once the messages have passed the point of annoyance, usually by quite a bit. The big-box retailer had poor customer database management, which means customers were going to continue to be needled by the unwanted messages for a week and a half after they asked to be removed. By contrast, the boutique retailer that offered frequency modulation also responded immediately by cutting off the flow.
  4. Over-marketing can turn your most loyal customers / clients into your worst word-of-mouth enemies. If someone comes across your path twice a year, don’t expect that they want to hear from you every day – or even more frequently – in their personal e-mail inbox. If you over-e-mail, you are likely to become that annoying message that increases anger and frustration. Especially since, in many cases, it has just dinged on someone’s smartphone, disrupting whatever else they were doing, even if it was just slingshot-ing animated avians at defensive hogs. They then mutter under their breath to their friends that they got that annoying e-mail from Big-Box Retailer again, delete it without reading it, and go back to using their frustration to help those birds vent theirs.
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Topics: Matthew Thomas, Design Group International, organizational design, data management